Your information.

Applications

We collect the information a parent or guardian submits to consider a student for the Juventus Fellowship and contact the family about next steps. This includes contact details, the student’s current studies, academic results, learning interests and responses to the application questions. We also ask about availability and access to study resources. A phone number and details of prior enrichment or achievements are optional.

Answers are sent to the foundation only when you submit. If you choose to save a draft, it is stored in this browser on your device. Drafts can be restored for seven days and are removed when you next open the form after expiry, discard them or successfully submit. Other people using the same browser could access a saved draft. We do not ask for identity documents or medical and financial records. Please do not include those in your answers.

Storage and access

Submitted applications are stored in Cloudflare D1 in the foundation’s Cloudflare account. Authorized admissions staff can read applications and record assessments through a private workspace. Website editors do not have access to application records.

Application records and their associated review notes and email delivery records are removed after 180 days. Cloudflare may retain recovery copies for a limited period under its service policies. Copies of messages in email inboxes are held separately. If a student joins the fellowship, the team will explain any further information needed.

Contact messages

The contact form sends your name, email address and message to our team inbox through Cloudflare Email Service. We use this information to respond to your enquiry. Messages are held in our team email account and are not published on the website.

Career applications

We use the information you submit to assess your application and contact you about the opportunity. Applications and review notes are available only to foundation administrators and are retained for up to 12 months. We do not add applicants to optional mailing lists without separate consent. To withdraw or request deletion, contact admin@speculummundi.org.

Student nominations

We collect the student’s name and contact details for the nominator and student or guardian, with their permission, to arrange personal follow-up. Only foundation administrators can review these records. We retain nominations for up to six months and do not subscribe anyone to email updates. To correct or delete a nomination, contact admin@speculummundi.org.

Email preferences

Optional foundation updates require permission. Website subscribers request updates and confirm their email before joining the list. Applying to a fellowship or contacting us does not subscribe you.

We store your email address, signup and confirmation dates, and email preference in Cloudflare D1. Cloudflare Email Service sends confirmation and application emails. Brevo sends emails composed by our team, including optional updates. These providers process recipient addresses, message content and delivery information. Brevo may also record email opens and link clicks. We do not sell subscriber addresses.

Unsubscribing stops future optional sends from our system immediately. An email already being delivered may still arrive. We remove the address from the active website subscriber list during daily cleanup and retain a hashed email identifier to honour the opt-out. Message copies and delivery records may remain separately. Unsubscribing does not stop necessary messages about an application or enquiry, withdraw an application or request deletion of other records. Contact us separately to ask about your information.

Visiting this website

We have not added advertising trackers or analytics. Hosting providers may process IP addresses and request logs to deliver the website and prevent abuse. Staff sign-in uses a necessary secure session cookie that expires after eight hours. We retain staff access records and a log of administrative changes. Sign-in codes expire after ten minutes and staff activity logs are removed after 180 days.

Social links take you to external services with their own privacy policies. We do not embed their feeds.

Contact

For privacy questions or requests about your information, contact our team.